The problem
Customs is central to a trading company’s compliance, yet the usual picture looks like this:
- declaration data is exported from the business system and re-keyed into customs software, and quantities, descriptions and values no longer match the contract;
- filing results are checked manually on the Single Window, with receipts disconnected from business documents;
- classification relies on individual experience, so the same item ends up under different codes depending on who classified it;
- unit consumption and write-off for processing trade handbooks are kept in spreadsheets, and gaps surface only when the handbook is due for verification.
How Tranexio handles it
- Derive the declaration: generate the customs declaration from the packing list and shipping plan, with header elements and goods lines filled in automatically; the customs supervision mode follows from the contract’s trade model.
- Check before filing: validate mandatory elements, HS codes and declaration elements, tax rates and sanctions screening results, and produce a checklist.
- File and process receipts: connect via the integration hub to the China International Trade Single Window (单一窗口) and Golden Customs Phase II (金关二期), process receipt messages and sync declaration status. Alternatively, generate a broker handover pack and let the broker file and return the result.
- Classify and estimate duties: HS classification suggestions give the top three candidates with reasoning; customs duty, import VAT and consumption tax can be estimated, with preferential agreement rates maintained separately.
- Processing trade: handbooks and ledgers, unit consumption and BOMs, deep-processing transfers and outsourced processing are managed in one module, with write-off data linked to declaration records.
Key controls
| Control | How it works |
|---|---|
| Filing gate | A declaration that fails pre-declaration checks cannot be submitted |
| Override trail | When a derived field is edited by hand, the original value, new value and user are recorded |
| Idempotent receipts | Duplicate messages are not processed twice; status moves forward only, never back |
| Human in the loop | HS classification suggestions take effect only after a customs officer confirms them; acceptances and overrides are logged |
| Certificates stay on your network | Filing goes through the company’s front-end gateway, so customs certificates need not be uploaded to the platform |
The bonded document chain (verification lists, gate passes and so on) and AEO certification management are on the roadmap.